Organizing events is not easy even if it is just a small event where few people participate. But, what if you are tasked to organize for a big event and not just any ordinary big event but a summer family festival? Family festival will mean a lot of people will come to attend and most of the guests are your relatives.
They will be expecting much of the event because it is not a usual event and it can happen once in every few years. They will talk about you after the event and will not be ashamed in providing feedback if they like it or not. To ensure that the event you will plan is successful and you will get praises and satisfaction at the end of it, learn to plan.
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Other fun activities for the reunion or festival are craft activities which can bring out the talent and skills of other family members. At the same time, craft activities can bring women in the family together to discuss and get to know each other.
For men in the family you can prepare board games and be sure to put a spot in the venue where they can gather with beer and food. Drinking is common in festival but be sure that you prepare light drinks and not hard liquors to minimize mishaps. Men in gathering like this just want to talk especially adults and so be sure they have a place where they are undisturbed on their discussions.
Organizing is not a stressful task even if you are the overall facilitator. As long as you know how to designate tasks to the right persons and do follow ups you won’t have lots of problems. By planning and preparing, you will also be able to maximize the budget and stay within it.
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Choosing the right game is crucial especially that you need to ensure everyone will enjoy. You have to decide with the game master what games will be best for family reunions. It will help if you select a game that can promote bond within members, promote camaraderie, elicit information from relatives, etc.
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This will help each guests know another and remember them. Example of games that are great for family reunions of festival happening at summer time are:
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After deciding on the date, prepare Plan B for everything in case it will be a rainy day for the event. That means you have to decide on indoor games and activities as back up if the weather is not good during the festival.
Plan B should not only be prepared for games and activities but to all other aspects of the planning as well. For example, if you have contacted a caterer, do not only depend on what you have selected.
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Once you have elicited the suggestions of the people who will be helping you on the family festival, you need to start canvassing. When you canvass, you need to ask for the prices of the materials needed as well as food expenditure so you can calculate. As much as possible, it can help to visit several places and get quotations so that you can compare well.
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For instance, if you are looking for caterers of food you should canvass for the caterer that has the best food and friendly price. This goes if you are looking for a venue to rent for the event and in buying materials and prizes for the games and other activities. Rule of thumb is to get the prices first from several service providers and merchants and list it down.
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Select which family member you would like to get as assistants on the event planning but make sure they consent to the task. Set a meeting where everyone has a free time so that all of you can meet and discuss things. During the planning phase, elicit information on each family and get suggestions.
One of your relatives might have a brilliant idea and it should not be put aside. This can help the event become more festive and fun. Assign people to be in charge as game master, emcee, finance officer, prizes coordinator, sound system, decoration head, venue and food canvasser, registration, etc.